Details

  • slide_fineprint_01

Fine Print
Please contact your Event Specialist with any questions you may have regarding these resort wedding and event policies.

Hours of Scheduled Functions

The Food and Beverage Minimum is based off of a five hour time period. If a client requires the use of the space outside of this time frame, the resort must pre-approve the request. An overtime charge of ten dollars ($10.00) per person, per house applies.

Deposit Schedule

 To confirm your event, a non-refundable deposit of 30% of the minimum estimated charges is due within 10 days of signing your contract. Another payment of 70% of the minimum estimated charges is due 60 days prior to the event. Full payment of the estimated charges is due 10 days prior to the event by cash or credit card. This deposit will not be refunded if all or part of the event is canceled.

Deposit Schedule Payment Due
Signed Contract 30% of Food & Beverage Minimum Fees
60 Days Prior to Event 70% of Food & Beverage Minimum Fees
7 Days Prior to Event 100% of Food and Beverage Fees along with Final Guarantee

Food and Beverage Estimate

Based on your menu selections, the total food and beverage cost will vary. We recommend that you allow $250 or more per person for your event. Please note that our food and beverage minimums vary from day to day as well as throughout the year, and that a 20% taxable service charge is applied to all food and beverage services, along with the current 7% Rhode Island State Tax, and 1% Food and Beverage Tax. Please call our event specialists to receive a custom quote for your wedding day.

Food and Beverage Provisions

The Ocean House is the sole purveyor of all food and beverages for on-site events. The State of Rhode Island Liquor Commission regulates the sale and service of alcoholic beverages, and the Ocean House must adhere to these regulations. It is the Ocean House’s policy that all alcoholic beverages are provided by the resort only. The Ocean House is a smoke-free facility, however, an outdoor smoking area can be provided. Dietary substitutions are available upon request.

Special Occasion Cakes

wedding cake

The Ocean House will arrange for a custom-designed cake just for you. Pricing is determined by the design. If you choose to supply your own cake, a $6 per person cake cutting fee will be incurred.

Miscellaneous Fees

Bartender – $150 per bartender
Chef Attendant/Carver – $150 per chef
Heaters – $65 each

Wedding Ceremonies & Receptions

The Ocean House features an elegant and distinctive oceanfront setting, which is ideal for wedding ceremonies and receptions, whether it be on our white sand beach, or on the lush South Lawn with stunning views of the Atlantic. Venue fees vary between location and needs, and start at $5,500 in season.

Décor

Our ballroom is equipped with tasteful upholstered chairs and a combination of 60-inch round and 72-inch round tables. Tables are dressed with a sand or white linen underlay, a white Frette linen overlay and white Frette linen napkins. Each setting consists of fine china, crystal stemware, silverware, and votive candles. Also provided is a cake table. Please contact your Event Specialist for more information on décor, pricing and upgrades.

Audio Visual

A comprehensive selection of state-of-the-art audio/visual equipment is offered through our in-house partner, Jack Falvey & Associates. From pin spot lighting on the floral centerpieces to color washes for depth and drama to full-scale video presentations, Jack Falvey & Associates has the expertise and necessary equipment to meet your every need.

Florals

The Ocean House partners with Elements Florist as our preferred partner. Please see your Event Specialist to arrange a consultation.

Entertainment

At the Ocean House, we hope that your wedding is a truly joyous and memorable occasion. So that we may provide this courtesy to all of our guests, we ask that all outdoor entertainment be non-amplified. In addition, hotel staff may need to lower the volume of indoor amplified music if it adversely affects other guests or functions. All outside entertainment must end at 10:00 p.m., and indoor entertainment by 11:00 p.m.

Transportation

The Ocean House recommends All Occasion Transportation for all occasions. All Occasion Transportation offers an extensive array of vehicles, including late-model town cars, limousines, luxury SUV’s, executive vans, trolleys, limousine buses, mini-coaches and motor-coaches. Signature Mercedes-Benz S-Class as well as Audi A8 Service are also available in select markets. All Occasion Transportation specializes in airport, executive and group transportation, as well as special occasions.

Parking

The Ocean House is a valet parking-only facility. Special parking rates of $12.00 per car will be extended to your guests.